Accounts Payable Assistant

The Francis Crick Institute

This is a one year, full time position on Crick Terms and Conditions of Employment.


The post-holder will report to the Accounts Payable Manager and will work closely with and assist members of the wider Finance, Grants and Procurement teams.

Key Responsibilities

The overall purpose of this job is to help ensure the maintenance of the Crick’s purchase ledger is accurate, secure and efficient, and support the maintenance of the Crick’s supplier list, within the Crick’s agreed processes and procedures.

These include but are not limited to;

  • Scanning and registering high volumes of purchase invoices (800-1,000 per month), matching to purchase orders and checking the accuracy of the invoice content and coding.
  • Posting, checking and reconciliation of staff expense claims.
  • Posting, checking and reconciliation of company credit card transactions.
  • Checking and registering non-staff expense claims for payment.
  • Reconciliation of accounts to supplier statements.
  • Provide first line support for all invoice queries, ensuring timely resolution.
  • Prepare BACS payments and ensure all remittance advice documents are sent out correctly, rejections are dealt with and parked items are followed up.
  • Set up of new suppliers for the Supplier Masterfile.
  • Support the Accounts Payable Manager in achievement of team objectives.
  • Provide ad-hoc support for the Finance team, as required.

About Us

The Francis Crick Institute is a biomedical discovery institute dedicated to understanding the fundamental biology underlying health and disease. Its work is helping to understand why disease develops and to translate discoveries into new ways to prevent, diagnose and treat illnesses such as cancer, heart disease, stroke, infections, and neurodegenerative diseases.

An independent organisation, its founding partners are the Medical Research Council (MRC), Cancer Research UK, Wellcome, UCL (University College London), Imperial College London and King’s College London.

The Crick was formed in 2015, and in 2016 it moved into a brand new state-of-the-art building in central London which brings together 1500 scientists and support staff working collaboratively across disciplines, making it the biggest biomedical research facility under a single roof in Europe.

The Francis Crick Institute will be world-class with a strong national role. Its distinctive vision for excellence includes commitments to collaboration; to developing emerging talent and exporting it the rest of the UK; to public engagement; and to helping turn discoveries into treatments as quickly as possible to improve lives and strengthen the economy.

Key Experience and Competencies

The post holder should embody and demonstrate our core Crick values: Bold, Imaginative, Open, Dynamic and Collegial, in addition to the following:


  • Experience working in an Accounting / Finance team within a purchase ledger function, with a proven track record in a similar, high volume processing role.
  • Good communication and interpersonal skills both written and oral, able to engage with people at all levels both internally and externally.
  • Ability to work accurately with attention to detail, multi-task and meet tight deadlines.
  • Good organisational and problem solving skills.
  • A good team worker, willing to be flexible and take on a range of activities and looking to learn and develop within the role.
  • Highly IT literate with sound MS Office skills.
  • High Standard of integrity, confidentiality and discretion.


  • Previous experience of Agresso finance systems is desirable.

Please note: all offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom.

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